Privacy Policy
Introduction
At Giblin & Associates, we are committed to protecting your privacy and ensuring that your personal information is handled in a safe and responsible manner. This Privacy Policy outlines how we collect, use, and protect your information in accordance with the applicable privacy laws. Please note that we may modify this Privacy Policy from time to time to reflect our current privacy practices.
Collection of Personal Information
We collect personal information that is necessary for us to provide our accounting services to you. The main types of personal information we collect include:
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Names, contact and address details, and job titles
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Information contained in identification documents (for example, passport, driver's license)
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Tax file numbers
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Date of birth and gender
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Bank account details, shareholdings, details of investments
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Superannuation details
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Details of insurance arrangements
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Educational qualifications, employment history and salary
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Visa or work permit status
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Personal information about your spouse and dependants
It may be necessary in some circumstances to collect sensitive information about you; for example, your professional memberships, ethnic origin, criminal record or health information. We will only collect sensitive information as permitted under the Privacy Act.
It is generally not practical to remain anonymous or to use a pseudonym when dealing with us as usually we need to use your personal information to provide specific services to you, or which relate to or involve you.
Use of Personal Information
The personal information we collect is used for the following purposes:
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To provide professional services
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To provide technology services and solutions
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To respond to requests or queries
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To maintain contact with our clients and other contacts (including alumni)
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To keep our clients and other contacts informed of our services, industry developments and to notify of seminars and other events
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For administrative purposes
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For recruitment purposes
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For purposes related to the employment of our personnel, providing internal services to our partners and staff and for matters relating to our group
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For the engagement of service providers, contractors or suppliers relating to the operation of our business, or
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For other business-related purposes
Disclosure of Personal Information
We do not disclose your personal information to third parties, except in the following circumstances:
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When required by law or regulatory authorities
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To our professional advisors (e.g., lawyers, auditors) as necessary
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With your consent, to other parties involved in your financial matters
Disclosure and Sharing of Personal Information Amongst and Within Giblin & Associate Group Businesses
We may transfer your personal information to other Giblin & Associates Group businesses or entities to fulfill the purpose of collection of the personal information, or a related or ancillary purpose or otherwise in accordance with the Privacy Act.
In some circumstances, Giblin & Associates also uses third-party service providers to carry out its functions and provide services. These service providers are typically located in India, Sri Lanka, the Philippines, Singapore, South Africa, the United States of America, and the European Economic Area (EEA).
Security of Personal Information
We take the security of your personal information very seriously and implement appropriate measures to protect it from unauthorized access, misuse, or disclosure. These measures include:
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Secure storage systems
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Access controls and authentication procedures
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Regular review and update of our security practices
Access to Personal Information
You have the right to access the personal information we hold about you and to request corrections if necessary. To request access, please contact us using the details provided below. We will respond to your request within a reasonable timeframe.
Keeping Personal Information Current
If you believe that any personal information collected about you is inaccurate, incomplete, not up-to-date, irrelevant or misleading, please contact the Privacy Officer, and we will take reasonable steps to correct it in accordance with the requirements of the Privacy Act.
Notifiable Data Breaches
Changes to the Privacy Act that take effect from 22 February 2018, require us to notify you if your personal information is involved in a data breach that is likely to result in serious harm to you. This is referred to as an “eligible data breach”.
This notification must include recommendations about the steps you should take in response to the breach. We must also notify the Australian Information Commissioner of eligible data breaches. In the event of a suspected data breach, we will conduct an assessment to determine whether the breach is likely to result in serious harm and as a result, require notification.
Notifiable Data Breaches
Changes to the Privacy Act that take effect from 22 February 2018, require us to notify you if your personal information is involved in a data breach that is likely to result in serious harm to you. This is referred to as an “eligible data breach”.
This notification must include recommendations about the steps you should take in response to the breach. We must also notify the Australian Information Commissioner of eligible data breaches. In the event of a suspected data breach, we will conduct an assessment to determine whether the breach is likely to result in serious harm and as a result, require notification.
Changes to the Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any updates will be posted on our website, and we encourage you to review the policy periodically.
Consent
By engaging our services, you consent to the collection, use, and disclosure of your personal information as described in this Privacy Policy.
Compliants
If you believe your privacy has been breached, please contact us immediately. We will investigate your complaint and take appropriate action to resolve the matter.
Contact Us
If you have any questions or concerns about our Privacy Policy or the handling of your personal information, please contact Robert Giblin directly through contact information provided to you or via this web sites contact form.
Effective Date
This Privacy Policy is effective as of 18 February, 2025.
Thank you for trusting Giblin & Associates with your personal information.